As a job seeker, it's important that you know how these 3 types of CVs differ from each other. Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. Internal recruitment is when a business chooses only to advertise a job within their company or only make it available to current employees. Today we will study Definitions, Parts, Types, Operations, Specifications, advantages, disadvantages, and applications of the Lathe machine.. Skills. What Are The Main Advantages of Internal Recruitment? Origin. Become outdated after a point: Job specialization does become quite outdated after a point. Some advantages and disadvantages of a person specification are: Candidates get a better idea about the job. Helps in Creating Right Job-Employee Fit: This is one of the . This can be frustrating for managers and supervisors and limit the productivity of staff and employees. Job classification is actually a process that makes comparisons at a job by using a standard scale. And while the latter describes what the job will entail, the former describes what kind of person is required to do the job. A broad, general, and written statement of a specific job, based on the findings of a job analysis. After preparing a job description, the manager analyzes the skills and traits needed to perform the task and thus drafts a job specification. It lists a job's duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilities—one product of a job analysis. 1. #Advantages of Job Analysis: Provides First Hand Job-Related Information: The job analysis process provides with valuable job-related data that helps managers and job analyst the duties and responsibilities of a particular job, risks and hazards involved in it, skills and abilities required to perform the job and other related info. Less paperwork would be necessary and less interviews to be made. Describe job analysis and distinguish between job description and job specification. Job analysis refers to the identification of the vacant job position and description of the task, duties, role, responsibilities and job title along with related requirements. Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. Advantages to rotation include developing employees with a broad range of skills and increasing job satisfaction. Gives an idea about how the dept works It helps in selecting the most appropriate candidate for a particular job. They should therefore take account of job and person specifications and an organisation's medium- and long-term needs for talent, as well as reflecting the organisational ethos and values. Discourages Innovation and Expansion 3. 1. Note: At the end of article you can download whole document in PDF format easily. The importance and purpose of job specification is a thoroughly understand the specific details of a job. +91 981-125-3572, 955-540-5045. The company was established in 2008 based on the R&D to venture into Oil and Gas industry and activity in Completion Technology Services and Directional Drilling Services. Advantages and Disadvantages of Job Specification A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Job sharers may each work part of a day or work alternate days or weeks. 2. Employees are well aware about their job roles & duties 3. Helps in better recruitment & selection 5. 2. Advantages You can apply at your own convience: When you apply with a paper application, you had to submit it professionally; by coming in dressed nicely and clean. The person specification is an important part of the recruiter's toolbox. 2. you can then invite the person in for the final interview. Advantages of Job Analysis Provides First Hand Job-Related Information: The job analysis process provides with valuable job-related data that helps managers and job analyst the duties and responsibilities of a particular job, risks and hazards involved in it, skills and abilities required to perform the job and other related info. This is something people often experience during their mid-career. ADVERTISEMENTS: Organizational Manual: Meaning, Types, Advantages and Drawbacks! Who reports to who. Firstly, it gives companies a quantified grading of how well versed or trained an individual is for the specific role. It provides information on pertinent matters about each position. Job evaluation is basically an attempt to measure the real worth of each job by a process of expert judgement. This law is aimed at abolishing disparity based on gender. Advantages of job rotation. There are many competitors for top positions, and composing a job description and job specification is an important step towards finding the right individuals. Similar to becoming a generalist, being a specialist will also have certain advantages and disadvantages. Before implementing one, weigh the advantages and disadvantages. Advantages and disadvantages of methods of advertising. An I.L.O. Helps companies understand the type of candidate they should search for based on title, position and location 2. The process of job analysis also has its own constraints. Job descriptions explain the work to be done and typically set out . it is very important that the skills, aptitudes and knowledge included in the person specification are related precisely to the needs of the job; if they are inflated beyond those necessary for. The firm writes a job description and person specification for the post and then advertises the vacancy in an appropriate place. Here's how it may benefit the employer: Improve recruiting by attracting qualified employees who don't want to work full-time. A job description is a written statement of what the worker actually does, how he or she does it, and what the job's working conditions are. Some advantages are listed below: Job specification highlights all the specific details required to perform the job at its best It gives the HR managers a threshold and a framework on the basis on which they can identify the best prospects Advantages of Job Analysis Provides First Hand Job-Related Information: The job analysis . Question: 1. Now that everything is clear between the job description and job specification, let's see what you can add under job specifications to make it look good. Advantages of Cover Letter. The Advantages of Being a Specialist. Advantages and Disadvantages of Job Evaluation - According to ILO . There are several benefits of having a comprehensive job specification. Job classification is what a system is called that is designed to classify all jobs within a company and put them in a standardized scale based on the overall tasks, responsibilities, pay level, and duties associated with a specific job. The members of organization will find it to be a readily available reference defining the scope of authorities and . Sometimes it deals with overall achievement in one's career. Perhaps the core benefit to a specialist career route is the ability to earn more money. A job specification is the set of specific qualities, knowledge, and experience the candidate must possess to perform a particular job. Helps in Creating Right Job-Employee Fit: This is one of the . Job description helps in understanding the workplace environment, benefits etc for a prospective employee 4. 1.0 Introduction The job descriptions and job specifications is really important to an organization and the chosen company to be the example is Petroclamp Sdn Bhd. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. The system of job evaluation is a powerful tool in the hands of management in managing manpower. So, let us discuss the advantages and disadvantages of job analysis process at length. The advantages of prescreening candidates are immense. If you're a task-oriented employee who enjoys being deeply knowledgeable in one or two areas, specialization might be a good idea for you. It should be updated periodically; otherwise, it may lead to … Explore these 3 types of CVs: their advantages and disadvantages. Increasingly, organisations are also making use of online recruitment opportunities, and this is another way of reaching a wide group of potential candidates in a cost-effective manner (Girard and Fallery, cited in Boudarouk and Ruel, 2009, p.39). . Based on Job Analysis. 1. "Specification: A detailed description of the dimensions, construction, workmanship, materials etc., of work done or to be done, prepared by an architect, engineer etc." - Shorter Oxford English Dictionary. Recruitment - it provides essential information to potential recruits (and the recruiting team) so that they can determine the right kind of person to do the job (see person specification) Grades or job classification levels are often assigned to each job so that it can be properly organized and . publication claims following advantages and disadvantages for job evaluation: Advantages of Job Evaluation: i. Job specialization is useful because it helps you narrow your interests into a specific career path that can offer stability and other benefits. Employers have two main options for inviting applications to job vacancies: providing a job application form for applicants to complete and return to you. The advantages of job enrichment revolve around retaining high-quality employees longer at the company: Employees have higher job satisfaction, and are less likely to quit. Your cover letter gets attentions of . Job Description Mbaskool.com Jobs View All Jobs Job Description and Job Specification - EDUCBA If you are looking for a job or about to change your career, it's vital that you know the right type of CV to use as well as its advantages and disadvantages. Advantages. it handles high-volumes of applications in a consistent way and records volume of response easily to feedback which phrases and job advertisements work best. Forgot username or password The length of induction training will vary from job to job and will depend on the complexity of the job, the size of the business and the level or position of the job within the business. So, let us discuss the advantages and disadvantages of job analysis process at length. This is not only . Such information helps in the preparation of job description and job specification. a) Discuss the advantages and disadvantages of using temporary employees as an option in response to labor shortages. More specifically, prescreening can effectively ensure that potential . Sound Wage Policy. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. You can match the right person with the job, and it helps employers understand the candidate better and having a proper analysis of them and their work experience. A person specification is a profile of . Meaning: An organizational manual provides and supplements additional details to the information supplied by organization chart. Job Specialization: Definition, Pros and Cons. Some of the disadvantages are mentioned below: 1. This is something people often experience during their mid-career. Experience Perhaps the most important component is experience. . Employees typically move laterally from job to job. 1. Person specifications are often mixed up with job descriptions. provides you with a key point of reference for disciplinary issues. An employee may refuse to do other tasks not listed in the job description. The jobcentre is a government run agency to advertise jobs free of charge for businesses and free to use by the public. Equal Pay Act of 1963. Job specification highlights all the specific details required to perform the job at its best 2. The easier you make it for them to tick the boxes, the greater the chance of you being shortlisted.Study the advert, any job description or person specification form that is available and make a note of exactly what they seem to be looking for.Structure your CV so that within 15 seconds of looking at it, the employer can see that you have the . Documents include a job analysis, person specification, job description, application form and CV . The recruitment and selection process includes the job analysis, job description, Person specification, advertising the position, filtering through the applications, the interview . Disadvantages of Job Description: Job description in few cases tends to typecast the applicant that means being an initiative or improving the methods and procedures are prohibited. The job centre is the best way to appeal to a wide variety of . One advantage of a job description is that it makes it easier for you to recruit qualified employees. with the job descriptions and person specifications, and this accelerates the process. in a written format. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. Once a suitable candidate has been chosen, hiring managers can make a job offer in person or via email. #Advantages of Job Analysis: Provides First Hand Job-Related Information: The job analysis process provides with valuable job-related data that helps managers and job analyst the duties and responsibilities of a particular job, risks and hazards involved in it, skills and abilities required to perform the job and other related info. Job application process: CVs and application forms. Cover letter is officially used to explain or enhance the attachment or resume when you're looking for employment. An employee may refuse to do other tasks not listed in the job description. Job description is time bound and changes with changing technology and changing knowledge & skill requirements 3. Advantages & Disadvantages of Job Application Forms. The main benefit of general purpose job description is that it does not consume much time and quickly provides basic information to managers. Let's start by Introduction first, You can match the right person with the job, and it helps employers understand the candidate better and having a proper analysis of them and their work experience. This is a systematic approach that evaluates the complexity, scope, and duties of a job position to know whether the job specification matches the job title. By: Louise Balle. A specification is the document that describes in words what cannot be visualised or explained on a drawing or model. Job specification has several advantages in many functions of HRM. It includes skills, qualification, knowledge and experience a person must possess to fill up that position. Secondly, an individual's level of education might give employers an idea of the individual's level of commitment. It's become increasingly popular to also focus on an organisation's core values in the hiring process as they are more forward-looking and support the . Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are judged systematically.Gives an idea about how the dept worksIt helps in . The recruitment and selection process includes the job analysis, job description, Person specification, advertising the position, filtering through the applications, the interview . Advantages & Disadvantages. Reviewed by: Michelle Seidel, B.Sc., LL.B., MBA . The Advantages and Disadvantages of Becoming a Specialist. Reduce absenteeism and tardiness because of the flexibility offered. It generally includes duties, purpose, responsibilities, scope, and working conditions of a job along with the job's title, and the name or designation of the person to whom the employee reports. One advantage of requiring a job application is that it allows you to get a full, "at-a-glance" view of the applicant in the exact format that you need. The specification of a job, or job spec is a written declaration of the characteristics, skills, knowledge, educational qualifications, and experience that a person must perform for a particular task. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. The organization supposed to conduct interviews to recruit the most suitable individual for the following vacancy, which is necessitated by the organization. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. Job Summary: Job summary usually indicates one's career objective and the relevant experience he/she have. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. Advantages and Disadvantages of Job Analysis. There are three concepts of advantages described below (Richard, c2015): -- Get attention: The cover letter entices and attracts the reader to look at your resume. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. Your job description can help to ensure proper classification of roles as exempt vs. non-exempt, which will then affect the overtime eligibility of the person filling the role. The main advantage is that it can save time and money, but it can also serve as a way to develop and motivate employees within your organization. They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. Job Analysis- it is the process of collecting job related information. Though job analysis plays a vital role in all other human related activities but every process that has human interventions also suffers from some limitations. The process of job analysis also has its own constraints. Many employers choose to create a job rotation policy as a benefit to employees. Method Advantages Disadvantages CVs provide a lot of insight about skills, experience and qualifications Informal contact may save time for businesses and applicants get the best employee, as a business may only speak to one person Interview A face to face interview allows better reading of body language and facial expressions A telephone . Job rotation advantages and disadvantages. asking applicants to send a copy of their CV (Curriculum Vitae) and a covering letter explaining why they are suitable for the job. Make job offer and sign contract. Job description and job specification are the two essential components of job analysis. Petroclamp Sdn Bhd is a company structured to hugely active . Therefore, any wage policy based on a . From the above Figure we can see that the process of job analysis results into job description and job specification: Job Description- it indicates what all a job involves. Disadvantages Of Selection Interview. Some advantages are listed below: 1. Chief internal auditor is the job position the organization has required to recruit and select the appropriate individual. This can be frustrating for managers and supervisors and limit the productivity of staff and employees. Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. Job Description and job specification - A good job description and job specification is a crucial element for any position. There are many reasons for job rotation programs in your small business. Job descriptions will help improve your ability to manage your staff in the following ways: provides you with an essential reference tool in issues of disputes with your employees. the biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as … This allows them to be productive in the eyes of their supervisor, and it gives the supervisor a way to measure their progress. Additionally, a job analyst does not have to conduct deep research to gather the required details. 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